Rooms and Equipment

DiaryBook can book a room, piece of equipment or any resource shared in an organisation. When making an appointment the user can select the resource preventing another appointment being booked with the same resource within the same time frame. See the appointment window.

In addition waiting rooms can be added to this section.

Rooms and Equipment Tab

The Rooms and Equipment tab is where all resources can be viewed and maintained by the user. To open the tab the user needs to click on the User button (showing the user's email address) in the top margin, select DiaryBook Settings sub-menu and click on Rooms and Equipment.

The tab consists of the following:

A tool bar for the resources containing buttons and menus
A grid showing the resources and waiting rooms

Rooms and Equipment Tool Bar

The tool bar contains buttons and menus.

Button	Description	Notes
	Select all records in the grid
	Deselect all records in the grid
	Add a new record
	Edit the record	The first selected record
	Delete record	All selected records
	Refresh the grid

Rooms and Equipment Grid

The grid contains the list of all Rooms and Equipment created for the account.

Column	Description	Notes
Description	The description of the resource
Waiting Room	Tick shows if it is a waiting room

Rooms and Equipment Window

This section describes the fields in the Rooms and Equipment window. The window allows the user to add new resources and to edit existing ones.

Opening the Window

To add a resource the user clicks on the plus icon in the tool bar within the Rooms and Equipment tab. To edit a resource the user can either double-click the record in the grid or highlight the record in the grid and click on the pencil icon.

Rooms and Equipment Fields

Field	Description	Notes
Description	The description of the resource
Waiting Room	Whether it is a waiting room or not	If a waiting room the room is not bookable when making an appointment

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